Do you thrive in dynamic environments where every day presents a new challenge? Are you skilled at juggling multiple tasks and keeping everything on track? If you are a proactive, detail-oriented individual with exceptional organizational skills, we want you on our team! HCi Advisory Group (HCi) a boutique consulting firm in Washington, DC, is seeking a driven Project Coordinator to join our team. Our ideal candidate will possess strong organizational and multitasking skills, along with excellent communication and interpersonal skills.

Benefits, Compensation and Work Hours: 

This is a full-time position, 35 hours a week. The starting hourly pay is $32 (minimum) - $41 (maximum) based on experience. This position is based in the Navy Yard in Washington, DC, and operates in the office in the short term. HCi will consider 1 or 2 days remote, following a 90-day review period. HCi offers a generous slate of benefits including medical, dental, short and long-term disability and life insurance, paid time-off, paid holidays, transportation allowance, retirement, and professional development opportunities.

Required Education and Experience: 

Bachelor’s Degree in business administration or related field and three (3) to five (5) years of experience providing high-level administrative support, including project/task coordination. An equivalent combination of education and experience may be considered.

The ideal candidate will be flexible, self-motivated, able to learn new technology quickly, proficient in Microsoft Office and QuickBooks, and possess exceptional written and oral communication skills. They should have a general understanding of business management principles and procedures, be able to apply research techniques, and be familiar with various methods of reporting information.

Duties and Responsibilities:

• Utilizes online project management system to develop, monitor, and track progress of ongoing project plans.
• Creates and maintains comprehensive project documentation, plans, and reports.
• Assists in preparing budgets for client projects.
• Completes technical and administrative work involved in coordinating meetings and agenda preparation.
• Performs a variety of administrative tasks on behalf of the Managing Principal, such as generating outgoing memos and other forms of correspondence and attending to administrative issues on behalf of HCi.
• Supports Managing Principal and HCi Consultants with general administrative duties, including, calendaring conference calls, proofreading and formatting documents and presentations, filing, electronic data management, etc.
• Assists with developing responses to Requests for Proposals (RFPs).
• Assists with the analysis and revision of administrative procedures, forms, and reports to increase their effectiveness; supervises conformance with administrative procedures.
• Composes correspondence and prepares reports; assists with the creation of marketing and public relations materials.
• Assists with billing and invoicing as needed; assists in ensuring contract compliance.
• Acts in the absence of Managing Principal on routine matters.
• Conducts a variety of management studies, i.e., workflow, leading to work simplification and greater operating efficiency.
• Utilizes a variety of computer applications and electronic equipment to ensure efficient and effective completion of work.
• Ensures practice management software and contact database are updated in a timely manner; ensures all contacts and related information are accessible.
• Scans and saves documents into document management system.
• Performs other duties as assigned. 

About HCi

Founded in 2003 as Human Capital Initiatives in Washington D.C., HCi Advisory Group provides deep expertise and full range of services that help organizations thrive through changing and challenging times. With clients ranging from housing providers and operators to non-profit organizations and private companies, HCi Advisory Group stands out for our holistic approach to integrating operational and organizational strategy, technology systems, and talent development to ensure the highest levels of efficiency and compliance.